Employment Type
Full-time
Position title
Executive Assistant
Job Location
208 McAuley Court, Suite B, Hot Springs, Arkansas, 71913, United States
Who we're seeking

Healthy Connections seeks a Hot Springs-based Executive Assistant to support the CEO, CFO, and COO for our Community Health Network.

The job

The Executive Assistant provides high-level, comprehensive administrative support to the Chief Executive Officer (CEO), Chief Financial Officer (CFO), and Chief Operating Officer (COO), including serving as a key point of contact for internal and external constituencies.  The Executive Assistant provides support in managing and developing the Healthy Connections, Inc., Board of Directors both in their supporting role to the organization and their capacity as board members. The individual in this role is proactive and anticipatory in approach, possesses excellent judgment in a variety of situations, demonstrates superior written and verbal communication skills, has high attention to detail, exemplifies an energetic, poised, respectful, and positive demeanor, and demonstrates the ability to balance multiple priorities.  As a representative of Healthy Connections’ leadership, the individual in this role must maintain the highest level of confidentiality and diplomacy regarding all corporate and organizational matters.

Duties and responsibilities include:

  • Perform all administrative duties to support the CEO, CFO, and COO, enabling them to be highly effective in executing their roles.
  • Responsible for scheduling and managing the CEO, CFO, and COO calendars, including prioritizing and resolving related conflicts and competing demands, proactively scheduling important meetings with internal and external individuals ensuring schedules are thoughtfully and effectively constructed with an eye to supporting expressed priorities. Provide a “gatekeeper” and “gateway” role, creating win-win situations for access to the CEO, CFO, and COO’s time and attention.
  • Work closely with the CEO, CFO, and COO to keep them well-informed of upcoming commitments and responsibilities, following up appropriately.
  • Provide support in arranging meetings including collation of preparatory documentation and information, handling logistics, room reservations (internal and external), and local travel. Research, prioritize, and manage responses to incoming correspondence and requests.
  • Provide a bridge for smooth communication between the CEO, CFO and COO, and internal teams; demonstrating leadership to maintain credibility, trust, and support with staff.
  • Serve as the key point of contact for specific organizations and partner organizations, representing the CEO, CFO, and COO through professional, friendly, and respectful interactions internally and externally. Provide leadership in building relationships crucial to the success of the organization.
  • Compose, proofread, and finalize correspondence, documents, meeting minutes, reports, and board meeting materials, using experience and judgment.
  • Manage multifaceted program logistics and calendars for meetings and conferences, including arranging travel and catering and setting up and breaking down meeting rooms for the CEO, CFO, and COO’s meetings.
  • Organize and coordinate domestic travel and related requirements to include: travel authorizations, flight tickets, hotel bookings, airport transfers, and expense reports. Ensures that all travel arrangements are in compliance with organizational procedures.
  • Answer incoming calls for CEO, CFO, and COO, screen unsolicited inquiries, and greet visitors in a friendly and professional manner.
  • Meticulously manage organizational records for CEO, CFO, and COO.
  • Support effective management of the Healthy Connection, Inc., offices by assisting the CEO, CFO, and COO with specified tasks, including completion of various forms, including purchase requisitions, expense reports, requests for payment, help desk tickets, consultancy agreements, etc. interfacing with vendors, contractors, and others.
  • Undertake special assignments/projects on a wide variety of issues and perform other duties, as needed.

 

Qualifications For This Job
  • Bachelor’s Degree in Business Administration, English or relevant field required
  • Five (5)+ years experience in an executive-level support role with a demonstrated track record of success; exposure to the nonprofit sector a plus
  • Interest, comfort, and strength working in a dynamic “ever-growing” healthcare environment
  • Excellent analytical and problem-solving skills with the ability and desire to help create a thought-leading, a world-class healthcare company
  • Familiarity with financial documents, Robert’s Rules of Order, Newly Revised and previous exposure to the operational activities of an organization (IT, HR, Financial )
  • Ability to represent the Company professionally; maintaining confidentiality and handling sensitive matters with discretion and diplomacy
  • Excellent interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, partners, and grantees
  • Self-starter; highly motivated and resourceful team-player able to manage multiple projects and conflicting priorities under deadline in a fast-paced environment
  • Strong judgment; able to think and work independently, multi-task, prioritize, and follow through to effectively manage workflow
  • Strong organizational skills with attention to detail, accuracy, protocol, and a commitment to high-quality work
  • High fluency with Microsoft Office software and proficiency using online databases
  • Comfort coordinating and communicating with remote teams
  • Strong business acumen and common sense
  • Ability to understand policy, contract and grant requirements and ability to evaluate functional areas for compliance.
  • Ability to provide required information on time and with a high degree of accuracy and transparency
  • Ability to work independently and with little supervision.
  • A forward-looking thinker who actively seeks opportunities and proposes solutions
  • Passion for the Healthy Connections, Inc., mission
  • Flexibility and sense of humor
Employee Benefits Include
  • Competitive Salary
  • Medical and dental insurance
  • 401k retirement savings account
  • Vacation and sick leave
  • Four-day workweek
  • And more
Who We Are

Healthy Connections is a Mena-based Community Health Network with locations throughout southwest and central Arkansas. Since its founding as a home-visiting program in 1998, Healthy Connections has been able to provide much-needed health, dental, behavioral health, and social services to families of every lifestyle. Services include primary care/family medicine, specialty services including cardiology, podiatry, and women’s health, My Kids Pediatric Clinic, Evolve Behavioral Health Services and Medication Management, Health For Life Clinic, Healthy Families Arkansas Polk, and Garland counties, and more.

Ready To Join Our Team?

Apply Here

  • All Healthy Connections Community Network employees are required to be fully vaccinated for Covid-19.
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